Circulation Desk Cash Reconciliation

by MASTER

End-of-day routine to count and reconcile the circulation desk cash drawer against the day's POS totals and prepare the bank deposit before closing.

Save to your Fecit app

Open this routine in the Fecit app and add it to your library.

Open in App App Store Play Store

What's inside

Circulation Desk Cash Reconciliation

End-of-day routine to count and reconcile the circulation desk cash drawer against the day's POS totals and prepare the bank deposit before closing.

⏱ 30 min ★ Medium

Target

The cash drawer contains mixed bills and coins and the end-of-day POS report and reconciliation form are not completed.

Obstacle

Mixed coins and bills slow denomination counts, and occasional voids or cash refunds cause totals to differ from the POS report, requiring calculations and notes to explain discrepancies.

Expectation

Drawer denominations are counted and recorded, POS totals are verified or discrepancies documented, cash is placed in a deposit bag with a completed deposit slip, and paperwork is filed.

Materials

• Reconciliation form — 1 sheet
• Bank deposit slip — 1 slip

Tools

• Cash count tray — 1
• Calculator or till calculator — 1
• Pen — 1
• Lockable deposit bag — 1
• Safe key or safe access — 1

Steps

01

Gather reports and empty drawer

Stop new transactions, remove the cash drawer to a clear counter, print or retrieve the end-of-day POS report, place the reconciliation form and deposit slip on the counter, and lay out the cash count tray and pen.

⏱ 3 min
02

Sort and count coins by denomination

Separate coins into denomination slots in the count tray and count each denomination, recording each subtotal on the reconciliation form.

⏱ 5 min
03

Sort and count bills by denomination

Organize bills into denomination stacks, count each stack, record subtotals on the reconciliation form, and total the cash amount.

⏱ 5 min
04

Verify POS totals and calculate discrepancies

Compare the summed cash total to the POS cash total, use the calculator to compute any over/short amount, and write a brief note explaining any discrepancy on the reconciliation form.

⏱ 7 min
05

Prepare deposit and secure paperwork

Place counted bills and coins into the lockable deposit bag, complete and sign the deposit slip with the total, file the reconciliation form in the designated folder, and place the deposit bag in the safe or follow drop procedure.

⏱ 10 min