Course Reserves Condition Check and Tagging
Inspect returned course reserve items, record condition in the inventory system, and attach or update reserve tags before sending items to shelving or repair; use when processing daily returns.
What's inside
Inspect returned course reserve items, record condition in the inventory system, and attach or update reserve tags before sending items to shelving or repair; use when processing daily returns.
A mixed pile of returned reserve items on the processing cart with missing or inconsistent condition notes and without updated reserve tags.
Items vary in format and some have subtle damage, which slows inspection and requires choosing the correct condition code and tag in the inventory system.
Each item has a condition status recorded in the system, an appropriate tag or repair slip attached, and items are separated into 'shelve' or 'repair' bins.
- • Reserve tags — 50 pieces
- • Repair slips — 20 pieces
- • Permanent marker — 2 pieces
- • Barcode scanner — 1
- • Workstation — 1
- 01 Sort returns by format and prioritySeparate items into book, audiovisual, and loose media piles and flag items that are on hold or high-demand to process first.⏱ 5 min
- 02 Scan items and open recordsUse the barcode scanner to open each item's record in the inventory system and confirm the correct item before inspection.⏱ 10 min
- 03 Inspect and record conditionVisually inspect each item for damage, select the appropriate condition code in the system, and attach a repair slip for items with damage, noting specific issues.⏱ 10 min
- 04 Tag items and route to binsAttach or update the reserve tag (add today's date if required), then place shelvable items in the 'shelve' bin and damaged items in the 'repair' bin and update item status.⏱ 5 min