Family Reunion Plan

by MASTER

Create a clear starting plan so relatives can coordinate around a date, place, and budget. Use this when the reunion is still an idea and no one has taken charge of the details.

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What's inside

Family Reunion Plan

Create a clear starting plan so relatives can coordinate around a date, place, and budget. Use this when the reunion is still an idea and no one has taken charge of the details.

⏱ 30 min★ Medium

Target

Your family has no agreed reunion date, location, guest list, or budget.

Obstacle

Relatives may have conflicting schedules, and it can be hard to estimate attendance before everyone responds. Keep the first plan flexible and mark undecided details clearly.

Expectation

You have a shareable draft with a preferred date, a location plan, an estimated budget, and a list of relatives to contact.

Response Rules

When relatives suggest dates that conflict
→ List up to three date options and ask everyone to choose by a specific reply deadline.
When the expected guest count is still uncertain
→ Estimate a low and high attendance count, then choose a location and budget that can accommodate the high count.

Steps

01
Set reunion goals
Write down the reunion’s purpose, preferred season, and two or three activities that would suit the family.
⏱ 5 min
02
Draft the guest list
List households to invite and estimate the minimum and maximum number of attendees.
⏱ 5 min
03
Choose date options
Select up to three possible dates or weekends and set a deadline for relatives to share availability.
⏱ 6 min
04
Compare location and cost
Identify two location options and estimate the main costs, including space, food, and activities.
⏱ 8 min
05
Prepare the first update
Summarize the purpose, date options, location ideas, estimated cost, and reply deadline in a message to relatives.
⏱ 6 min